Every Copilot and AI agent, under one control plane
Inventory, govern, and enforce across every Copilot and AI agent, and the data each one can reach, so you can say yes to AI in control.
AI & Agents
Microsoft Copilot & AI Agents
Know which agents exist, what data they can reach, and what they are allowed to do, so every AI rollout carries an audit trail instead of a blind spot.
The risks of unmonitored Copilot usage
14%
of IT leaders agree they have the right governance structures in place to manage AI agents.
Gartner Microsoft 365 and Copilot Survey, 2025
Shadow IT
Copilot, Copilot Studio and Microsoft's agents approach make it easy to build AI-powered bots and workflows. Without central oversight, shadow agents can spread quickly, often lacking clear ownership, lifecycle control, or security checks.
Data exposure and misleading outputs
Copilot can access files across SharePoint, OneDrive, and Teams. If content is outdated, unreviewed, or mislabeled, it may surface inaccurate or sensitive information. This increases the risk of data leaks, misinformation, and reduced trust in AI-generated content.
Access chaos across Microsoft 365
Without scoped provisioning and role-based governance, Copilot and connected agents can gain access to documents, chats, emails, or systems they shouldn’t. Lacking visibility and traceability, IT teams struggle to understand who has access to what and why.
Wasted Copilot licenses
Many organizations overspend on Copilot seats, Power Automate message plans, or unused connectors due to limited visibility into actual usage. When it’s unclear which tools are delivering real value, license costs can escalate quickly.
Compliance breaches
Copilot and Power Platform usage must still meet GDPR, the EU AI Act, and internal standards. But without proper governance, actions performed by AI agents can fall outside compliant boundaries and expose your organization to audit or legal risk.
How Rencore solves
AI governance challenges in Microsoft 365
Rencore brings enterprise-grade governance to every corner of your Microsoft-powered AI landscape. With full control over both generative AI content and agentic AI actions.
Prevent internal over-sharing and hallucinations
Identify stale, outdated, or duplicate content in SharePoint, OneDrive, and Teams. Use metadata insights and content analysis to improve quality and reduce the risk of misinformation or unintentional data leakage via Copilot.
Keep your Microsoft 365 tenant clutter-free
Copilot collects information from all available data sources in your tenant without gauging correctness and topicality of the data. Rencore governance locates orphaned and outdated resources, allows you to manage communication & collaboration sprawl, and allows you to automate lifecycle management. Make sure Copilot works with the most up-to-date information.
Optimize costs with transparent usage data
Track Copilot usage and license consumption across departments. Ensure spending aligns with actual usage and uncover opportunities to reduce unnecessary costs for unused seats, pay-per-use spend, or connectors.
Detect & control Copilots and Agents
Gain a centralized view of all Copilots and Agents across Microsoft 365, Teams, SharePoint, Office applications and connected systems.
- Detect shadow agents instantly
- Track ownership, status, and lifecycle
- Identify unapproved or duplicate agents
Shortlisting vendors for this? Our comparison of Zenity alternatives for AI and Microsoft 365 governance covers how agent discovery, risk ranking and lifecycle control differ, and where each tool sits next to Microsoft Purview and Entra rather than on top of them.
Policy-based controls
Automate Governance of AI activity in Microsoft 365 with flexible, scalable rules and processes.
- Use pre-built policy templates (GDPR, EU AI Act, internal guidelines)
- Apply restrictions based on connectors, activities, or user roles
- Implement delegated approval workflows without losing oversight
Frequently Asked Questions (FAQ)
Why do I need Copilot and AI governance in Microsoft 365?
As Copilot tools become more integrated across Microsoft 365, organizations need governance to maintain control, reduce risk, and stay compliant. Without proper oversight, AI can expose sensitive data, perform actions without traceability, or operate outside regulatory boundaries. Rencore helps ensure that Copilot is used responsibly, securely, and in line with organizational policies.
Can I try Rencore's AI governance tools for free?
You can preview Rencore’s Copilot & Agent governance software free. The trial includes full platform access, so you can explore all features, assess compatibility with your Microsoft 365 environment, and validate value before committing. Simply get in touch with our experts here.
Which AI tools and platforms does Rencore support?
Rencore covers Microsoft Copilot (365 and Studio), Power Platform (Power Automate, Power Apps), Microsoft Teams, SharePoint, OneDrive, and connected SaaS tools. This allows you to govern both embedded and agentic AI across your Microsoft 365 ecosystem.
How does Rencore support AI Act compliance and GDPR readiness?
Rencore aligns with the EU AI Act by offering risk-based controls, traceability, and documentation of AI decisions. Built-in audit trails and access controls help you demonstrate compliance with GDPR, ISO standards, and other regulatory frameworks with minimal manual effort.
How fast can we implement Rencore's AI governance software?
You can roll out Rencore within weeks. Thanks to native Microsoft 365 integration, ready-to-use policies, and guided onboarding, teams can implement AI governance without delays or heavy IT resources. This is ideal for fast-moving organizations.
Can Rencore manage individual Copilot and agentic AI instances?
Yes. Rencore provides detailed visibility and governance for each AI agent, including Copilot bots, Power Platform flows, and custom-built agents. You can track ownership, usage patterns, and compliance status across their full lifecycle, from creation to decommissioning.